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Microsoft Project 2000 Courseware
Foundation Level Training Materials
Training Course Outline
1. MICROSOFT PROJECT 2000 - INTRODUCTION
GETTING TO KNOW MICROSOFT PROJECT 2000
- Starting Microsoft Project
- Using What's New
- Using Quick Preview
- Using the Tutorial
- Using the Project Map
- Using the Office Assistant
- Using the Reference Guide
USING THE TOOLBARS
- Using Tool Tips
- Using the Standard Toolbar
- Using the Formatting Toolbar
USING THE CALENDAR VIEW
- Using the View Bar
- Changing views
- Changing to Calendar View
- Changing the look of the Calendar - (for printing)
USING THE GANTT CHART VIEW
- Opening the Gantt chart view
- Using the components of the Gantt chart view
- Moving the border between the panes
2. DEFINING THE PROJECT
UNDERSTANDING PROJECT INFORMATION
- Starting a new project
- Using the Project Information window
UNDERSTANDING THE PROJECT CALENDAR
- Setting up a working calendar
- Using default working time
- Creating a new calendar
- Changing default working time
- Changing time for individual days
- Entering a shut-down period
CHOOSING YOUR CALENDAR FOR THE PROJECT
- Linking your new calendar to the project
UNDERSTANDING THE STATISTICS WINDOW
- Using the Statistics Window
UNDERSTANDING FILE PROPERTIES
- Under-standing properties
- Examining Properties
USING SAVE AND SAVE AS
- Saving and saving as
- Saving a project for the first time
- Saving for future up-dates to the project
3. TASKS
ENTERING TASKS
- Opening a new Task Information window
- Under-standing the sections of the Task Information window
ENTERING A TASK DURATION
- Entering a duration
- Elapsed time
- Specifying elapsed time
- Specifying estimated time
ESTIMATING DURATIONS
UNDERSTANDING MILESTONES AND PHASES
- Using phases
- Using milestones
- Setting a Milestone
USING RECURRING TASKS
- Entering a recurring task
USING RECURRING TASKS CONTINUED
- Using the recurring task symbol
- Expanding the group of tasks
- Contracting the group of tasks
- Changing a recurrence pattern
EDITING TASKS
- Editing Tasks
- Opening an existing task for editing
CHANGING TASK PRIORITY
- Using priority levels
- Setting a priority
INSERTING A TASK
- Inserting a new task into the sequence
- Entering information in the field entry bar
DELETING TASKS
- Selecting one task
- Selecting a group of adjacent tasks
- Selecting a group of non-adjacent tasks
- Deleting selected tasks
- Undoing
MOVING TASKS
- Moving a task by dragging
- Moving a task by cutting and pasting from the menu or toolbar
- Moving a task by cutting and pasting from the shortcut menu
4. TASK LINKAGES
CREATING A LOGICAL SEQUENCE
USING THE GENERAL TAB
UNDERSTANDING TASK PREDECESSORS
- Opening the predecessor window
- Entering a predecessor
UNDERSTANDING TASK RESOURCES
- Under-standing the resources tab
- Entering resources for a task
UNDERSTANDING ADVANCED TASK OPTIONS
UNDERSTANDING TASK CONSTRAINTS
UNDERSTANDING TASK TYPES
USING TASK NOTES
- Adding notes
- Adding hyperlinks
OUTLINING A TASK
- Using the top down method
- Using the bottom up method
UNDERSTANDING SUMMARY TASKS
- Creating a sub task
- Collapsing Sub Tasks
UNDERSTANDING LINKAGE TYPES
- Using the four linkage types
- Recognizing the link symbol
- Spotting dangling tasks
USING A FINISH TO START RELATIONSHIP
USING A START TO START RELATIONSHIP
USING A FINISH TO FINISH RELATIONSHIP
USING A START TO FINISH RELATIONSHIP
UNDERSTANDING SIMPLE LINKAGE
- Setting an FS Link on all Tasks
- Unlinking Tasks
- Splitting Tasks
SPOTTING LINKAGES ON A GANTT CHART
UNDERSTANDING LAG AND LEAD TIME
UNDERSTANDING LEAD TIME ON THE GANTT CHART
- Adding Lead Time to a Task
UNDERSTANDING LAG TIME ON THE GANTT CHART
- Adding Lag Time to a Task
UNDERSTANDING THE TYPES OF CONSTRAINTS
5. RESOURCES
USING THE RESOURCE SHEET VIEW
- Viewing or entering resources
- Using the Resource Sheet View
ENTERING RESOURCES
UNDERSTANDING UNITS
- Changing to decimal units
UNDERSTANDING RATES
- Using Standard Rate (Std.Rate)
- Using Overtime Rate (Ovt.Rate)
- Using Cost/Use
UNDERSTANDING ACCRUE AT
- Changing the Accrue At value
- Using Accrue at Start
- Using Accrue at End
- Using the default, Pro-rated
ASSIGNING A CALENDAR TO A GROUP OF RESOURCES
ASSIGNING A RESOURCE TO A TASK
- Assigning a resource in the Task Information window
ASSIGNING RESOURCES (CONTINUED)
- Using the Assign Resources button
- Selecting a resource from your Personal Address Book (PAB) or Global Address List (GAL)
ASSIGNING A RESOURCE CALENDAR
- Adding holidays to a resource calendar
- Changing the working time for a resource
REMOVING A RESOURCE
- Removing the resource in the Task Information window
- Removing the resource from the Assign Resources window
- Replacing the resource from the Assign Resources window
- Removing a resource from the project completely
REPLACING RESOURCES
- Replacing a resource quickly
REMOVING A CALENDAR
- Removing a calendar
- Copying a calendar to Global.MPT
6. NETWORK DIAGRAM VIEW
UNDERSTANDING THE NETWORK DIAGRAM VIEW
- Changing to Network Diagram view
EXAMINING A NETWORK DIAGRAM
- Opening a node for editing
- Editing a node directly in the Network Diagram view
- Laying out the boxes
- Controlling the layout
- Moving a node
- Copying a node
- Changing the content of the nodes
- Changing border color and style
UNDERSTANDING SUMMARY TASKS IN NETWORK DESIGN VIEW
- Using Summary Tasks
- To change the way a summary task is displayed
CHANGING TASK LINKAGES
- Viewing the type of relationship
- Changing the relationship type
- Removing a link line
- Adding a link line manually
- Drawing a Finish to Start line
- Drawing a Start to Finish line
- Setting a SS or FF relationships
- Reformatting the layout
7. SHORTENING YOUR PROJECT
SETTING THE CRITICAL PATH
- Starting the Gantt Chart Wizard
USING THE CRITICAL PATH VIEW
- Understanding the Critical Path
- Changing to Detail Gantt view
- Using critical tasks in Network Diagram view
- Using the Tracking Gantt Chart view
FILTERING FOR CRITICAL TASKS ONLY
- Viewing only Critical Tasks
- Viewing all tasks
SHORTENING THE PROJECT
- Assigning more resources
- Increasing working hours for resources
- Assigning overtime work
- Adding lead-time to tasks
- Breaking tasks into sub tasks
- Modifying tasks with constraints
8. OVERALLOCATIONS
USING THE RESOURCE USAGE VIEW
- Opening the Resource Usage view
- Spotting overallocated resources
USING THE RESOURCE MANAGEMENT TOOLBAR
- Turning on the Resource Management toolbar
USING THE RESOURCE ALLOCATION VIEW
- Opening the Resource Allocation view
USING THE RESOURCE ALLOCATION GRAPH
- Opening the Resource Allocation Graph
- Choosing a resource to view
- Viewing over-allocations in the graph
- Moving to the next over-allocation
9. RESOLVING OVERALLOCATIONS
DELAYING TASKS MANUALLY
- Delaying tasks manually
- Delaying by clicking and dragging
- Delaying by changing task information
LEVELING RESOURCES
- Leveling resources
- Clearing leveling
LEVELING RESOURCES CONTINUED
- Using the Resource Indicator
USING THE LEVELING GANTT VIEW
- Opening the Leveling Gantt Chart view
DECREASING WORK TIME
- Decreasing work time in the Resource Usage view
- Ensuring that the task duration is not altered
SPLITTING TASKS
VIEWING SLACK IN A TABLE VIEW
- Opening the Schedule Table
- Freeing Slack
- Using Total Slack
VIEWING SLACK IN A GANTT VIEW
- Viewing Slack in a Gantt View
- Opening the Detail Gantt Chart
- Understanding how slack is shown on the Detail Gantt Chart
REASSIGNING RESOURCES
INCREASING WORKING HOURS
- Changing working time for a resource
ASSIGNING OVERTIME TO A TASK
- Assigning overtime work
- Checking the new cost of the project
CONTOURING RESOURCES
- Using contour patterns
- Understanding how project works out the times
10. PRINTING PROJECT REPORTS
USING PRINT PREVIEW
- What do they need to know?
- What can I print?
- Opening a print preview screen
- Closing the Print Preview window
- Examining the detail of the Print Preview
- Using Page Setup
- Printing
USING THE REPORT GENERATOR
- Starting the Report Generator
USING THE PROJECT SUMMARY REPORT
- Using the Project Summary Report
- Changing the header information
UNDERSTANDING PRINT OPTIONS
- Using the Page Setup window
- Using the Page tab
- Setting Margins
- Using Headers
- Using Footers
- Using Legends
- Turning legend on
- Using Views
Other Microsoft Office 2000 Courseware materials
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